Trucker Services
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Trucker Services *
Keep Your Eyes on the Road. We’ll Handle the Books.
The All-in-One Financial Hub for Truckers. Cloud-based accounting, expert tax compliance, and business advisory—built specifically for the trucking industry.
Running a trucking business is about more than just moving freight. It’s about managing fuel receipts, staying IFTA compliant, and navigating complex tax laws—all while meeting delivery deadlines.
myVault is the digital co-pilot you’ve been waiting for. We’ve combined powerful cloud technology with industry-specific expertise to give you a complete financial solution that fits in the palm of your hand.
The Road is Your Business. The Back Office is Ours.
Key Features.
Everything You Need to Drive Profitability.
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Real-time visibility into your cash flow, no matter where the road takes you.
Snap & Sync Receipts: Stop saving shoeboxes of paper. Use our mobile app to upload expenses instantly.
Automated Bookkeeping: We categorize your expenses—from fuel and maintenance to tolls and meals—automatically.
Profit & Loss at a Glance: See exactly how much you’re earning per mile with easy-to-read dashboards.
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Never miss a deadline or overpay the IRS again.
IFTA Reporting Made Easy: We pull your mileage and fuel data to generate accurate IFTA reports in minutes.
Heavy Vehicle Use Tax (Form 2290): We handle your filings to keep your plates current and your trucks moving.
Strategic Tax Planning: Our experts identify every deduction available to truckers, ensuring you keep more of your hard-earned settlement.
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Don’t just drive—grow.
Cost-Per-Mile Analysis: We help you understand your true operating costs so you can negotiate better rates.
Fleet Scaling Strategies: Thinking of adding another truck? We provide the financial modeling to help you grow sustainably.
Entity Formation: We’ll advise you on whether to operate as a Sole Proprietor, LLC, or S-Corp for maximum protection and savings.
How It Works
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Link your bank accounts and ELD for seamless data flow.
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Use the app to log expenses and receipts on the go.
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Meet with your dedicated trucking advisor to review your numbers and plan for tax season.
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Use your financial insights to pick better loads and increase your take-home pay.
Why Truckers Choose Us.
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Our mobile-first platform is designed for busy drivers who don't have time for a desktop computer.
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We aren't just general accountants; we understand the specific regulations and challenges of the transportation industry.
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With organized, cloud-based records and expert oversight, you can drive with the peace of mind that you’re fully compliant.
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We eliminate the "Sunday Night Stress" of catching up on logs and receipts.
Still Got Questions? We Have Answers…
Trucker Solutions.
You didn’t get your CDL to spend your weekends buried in receipts and tax forms. Every hour you spend trying to figure out your IFTA filings or reconciling settlements is an hour you aren’t earning on the road.
You handle the miles; we’ll handle the margins. myVault provides specialized financial back-office support designed exclusively for the trucking industry. From setting up your LLC to mastering your cost-per-mile and keeping you IFTA-compliant, we turn your cab into a mobile profit center.
We don't just do your taxes—we protect your authority and fuel your growth.
Entity Formation.
Building a Shield for Your Assets
"Don't just drive—own your business with the right legal foundation. We specialize in setting up trucking entities that protect your personal assets and maximize your tax savings from day one. Whether you are a solo owner-operator or starting a small fleet, we handle the red tape so you can focus on the road."
What’s Included:
LLC or S-Corp Selection: Analysis of which structure offers the best self-employment tax savings.
Federal Tax ID (EIN) Acquisition: Immediate setup for banking and broker contracts.
Operating Agreements: Custom-drafted documents to define ownership and protection.
Registered Agent Services: Ensuring you never miss a legal notice while you're over the road.
DOT/MC Support: Assistance with the financial documentation required for your operating authority.
“S-Corp In-A-Box”.
Our Turnkey Tax-Saving Machine for High Earning Truckers.
If you are an independent trucker earning over $60,000 in annual profit, you are likely overpaying in self-employment taxes by thousands of dollars every year. S-Corp in-a-Box™ is our all-in-one solution that transitions you into a sophisticated corporate structure, handles the complex administrative burden, and maximizes your take-home pay. We handle the paperwork; you enjoy the savings.
The S-Corp election is the single most effective tax strategy for independent professionals, yet many avoid it because of the "compliance headache."
S-Corp in-a-Box™ removes the friction. We take care of everything from the initial IRS election and payroll setup to ongoing bookkeeping and year-end corporate tax filings. We don’t just set it up and leave you to figure it out—we manage the entire lifecycle of your S-Corp, ensuring you stay compliant with IRS "reasonable salary" requirements while optimizing your distributions for maximum tax efficiency.
Reasonable Compensation.
Truckes that make the S-Corporation election face unique challenges in determining reasonable compensation due to IRS scrutiny and compliance requirements. Our Reasonable Compensation Advisory services provide specialized guidance to help S-Corp electing truckers establish compliant, well-documented compensation structures that balance tax efficiency with regulatory compliance.
Specialized Trucking Bookkeeping.
Real-Time Financial Clarity for the Long Haul
Generic bookkeeping doesn't work for the transportation industry. We provide industry-specific accounting that tracks the metrics that actually matter to your bottom line. We move beyond simple 'income and outgo' to show you exactly how much your truck is earning—and spending—every mile.
What’s Included:
Industry Chart of Accounts: Categorization specific to trucking (Fuel, Maintenance, Reefer Fuel, Permits, Tolls, etc.).
Cost-Per-Mile Analysis: Monthly reports showing your break-even point and profitability per load.
Revenue Reconciliation: Matching settlements from brokers and factoring companies to ensure every cent is accounted for.
Monthly P&L & Balance Sheets: Professional financial statements ready for equipment financing or bank loans.
Mobile-First Expense Tracking.
Stop Losing Money in Your Glovebox
"Lost receipts are lost tax deductions. Our expense tracking service is designed for the mobile lifestyle of a trucker. We provide the tools and the oversight to ensure every gallon of fuel and every repair is documented without the need for a filing cabinet in your cab."
What’s Included:
Digital Receipt Management: Snap a photo of your receipt at the pump; we do the rest.
Per Diem Tracking: Automated tracking of 'Hours of Service' to maximize your daily meal and incidental deductions.
Maintenance Logs: Detailed tracking of equipment repairs to help predict future costs and maximize resale value.
Integration with Fuel Cards: Automatic syncing of fuel data to eliminate manual entry errors.
Tax Compliance & Year-End Filings.
Stay Compliant, Stay On the Road
"The trucking industry is one of the most heavily regulated in the country. Missing a deadline can mean heavy fines or a suspended authority. We manage your recurring tax obligations and compliance filings so you stay 'green' at the scales and in the eyes of the IRS."
What’s Included:
IFTA (International Fuel Tax Agreement) Preparation: Accurate calculation of fuel taxes based on miles driven per state to avoid audits.
Heavy Highway Vehicle Use Tax (Form 2290): Timely filing of your annual 'Heavy Vehicle' tax to keep your tags current.
Quarterly Estimated Tax Payments: Proactive calculations to ensure you aren't hit with a massive bill and penalties in April.
Multi-State Income Tax Compliance: Managing the complexity of earning income across state lines.
1099 Issuance: Managing filings for your sub-haulers or contract drivers.
Complete S-Corp Payroll Solution.
Switching to an S-Corp is the smartest tax move a high-earning trucker can make, but it comes with a catch: you must become an employee of your own company. Our payroll solution is built specifically for owner-operators who need to balance 'Reasonable Compensation' with tax-free distributions. We handle the math, the filings, and the transfers so you can enjoy the tax savings without the administrative headache.
What’s Included:
Reasonable Salary Benchmarking: We perform an industry-specific analysis to determine the ideal W-2 salary that satisfies IRS requirements while maximizing your self-employment tax savings.
Automated W-2 Processing: Full-service payroll execution, including direct deposit to your personal account and digital paystubs for your records.
Quarterly & Annual Tax Filings: We handle all federal and state payroll tax filings (Forms 941 and 940), ensuring you never face late-filing penalties.
W-2 & W-3 Generation: At year-end, we produce and file your employee wage statements, making your personal income tax filing seamless.
Unemployment & Workers’ Comp Management: Setup and maintenance of state unemployment insurance (SUI) and assistance with workers' comp exemptions or policies required for corporate officers.
Distribution Tracking: We help you clearly separate your "Salary" from your "Shareholder Distributions" to maintain the corporate veil and protect your S-Corp status.
1099 Income Verification.
Accurate income verification is essential for independent truckers to secure loans, leases, insurance, and other financial services. Our Income Verification Services provide reliable, timely, and confidential verification of your independent contractor earnings, helping you meet lender and third-party requirements with confidence.
We partner with Argyle to simplify income and employment verification services for 1099 healthcare professionals.
Business Continuity & Disaster Recovery.
In trucking, downtime is the ultimate profit killer. Whether it’s a total loss of equipment, a cyber-attack on your digital logs, or a sudden health emergency, your business needs a 'Plan B' that works as hard as you do. Our Business Continuity & Disaster Recovery service ensures that when the worst happens, your authority, your data, and your income are protected Our Business Continuity & Recovery services are designed specifically for truckers to ensure your practice remains operational and compliant—even in the face of unexpected disruptions.
What’s Included:
Cloud-Based Document Redundancy: We maintain secure, off-site backups of your critical operating documents—including your MC Authority, insurance policies, IFTA records, and maintenance logs—so you can access them from any device, anywhere, even if your truck or laptop is lost.
Financial Emergency Planning: Development of a 'Rainy Day' cash flow strategy and emergency fund targets to cover fixed costs (truck payments, insurance) during extended maintenance or medical leave.
Compliance Recovery Support: In the event of a DOT audit or a suspension of authority, we provide the rapid-response documentation and financial records needed to get you back into "Active" status as quickly as possible.
Cyber-Resilience for ELDs: Strategies to protect your business from identity theft and ransomware attacks targeting trucking companies and electronic logging systems.
Succession & Emergency Directives: Simple, clear instructions for your family or partners on how to manage the business, handle settlements, and communicate with brokers if you are sidelined by an injury.
Insurance Gap Analysis: We review your coverage (Physical Damage, Bobtail, Cargo) alongside your financials to ensure your policy limits actually cover the true cost of a total loss in today’s market.
